Admin Clerk

PURPOSE OF JOB

To oversee and coordinate the administration process on a daily basis. The main purpose of the job is to act as an administrative support system to the other departments and to ensure that the information is received, captured and distributed correctly.

KEY PERFORMANCE AREAS

Administration of the ERP – and DH application system

• Generating of PI’s in CDNxl for all sundry invoices on a daily basis
• Stand in as relief for General Admin Clerk (Desire) when on leave

Processing and reconciling of bulk invoices

• Ensure that all sundry invoices are coded with the correct cost centre codes and signed off by the branch Manager on a weekly basis and as and when received depending on the payment terms of the supplier.

Administer the Branch Petty Cash

• Issuing of cash for daily miscellaneous branch running functions as and when requested.
• Reconciling of the Petty cash on a monthly basis as well as when requesting more cash.
• Submit petty cash recon to Head Office in order for reimbursement.

General Administration & HR functions

• Ensure that all paperwork for new employees and casual working employees are completed in the correct order and that the paperwork with the supporting documents is sent to the HR Department as and when the employee commences work.

Knowledge, Qualifications & Experience

• Matric (Grade 12 Certificate)
• Relevant Administrative certificate or qualification
• Possession of a valid Code 08/EB drivers license
• 3 – 5 Years’ administrative experience
• Working knowledge of MS Excel, MS Word
• Computer literacy are required
• Working knowledge of accounting

Skills

• Problem solving and decision making skills
• Conflict handling skills
• Communication skills
• Relationship building and team leadership skills
• Computer skills (MS Office)
• Written communication skills
• Attention to detail 

Behaviours 

• Positive,  pro-active, results-driven attitude
• Innovative
• Highly ethical and principle-driven
• Committed, dedicated, motivated
• Self-starter and follow-though
• Energy, drive, courage and tenacity
• Required to work with minimum supervision

Applicants must submit a comprehensive CV, with work-related references to hrsa@deheus.com

Closing date:   15 December 2025

Please note that only applicants who meet the stipulated minimum requirements will be considered. If you have not been contacted within 2 weeks of the closing date, kindly consider your application unsuccessful. De Heus reserves the right not to make an appointment to the post as advertised.