Admin Clerk Sundry Purchasing

PURPOSE OF JOB

To receive, verify and process purchase orders and invoices for the procurement of goods and services supplied to De Heus South Africa to meet operational needs.

KEY PERFORMANCE AREAS 

Purchase orders

• Receive and verify quotations from internal stakeholders
• Once verified create Purchase Orders for all Quotations received
• Obtain approval for created purchase orders
• Forward created Purchase Orders to internal Stakeholders
• Send Purchase Order Report to branches

Invoices

• Receive invoices from Internal Stakeholders
• Match invoices to Quotation and Purchase Orders and verify both
• Ensure information on the invoice is correct
• Ensure correct cost centres are used
• Process Invoices
• Request Credit notes if required
• Review Service provider statements and ensure all invoices listed are processed
• Ensure invoices are processed timeously
• Query all invoices for outstanding Purchase Orders

Standard

• Continually striving to improve through teamwork with other employees all related aspects of De Heus (Pty) Ltd business.
• Using objective measurement, identifying problems within the company and subsequently identifying the “root cause” of problems.
• Ensuring at all times that corrective actions taken to resolve problems are, ultimately, permanent and preventative.
• Assisting, wherever possible, to ensure that all actions, functions and processes in De Heus’s business are conducted in a value added manner.
• Complying, in line with the Policy Document, departmental procedures and practices.
• Ensuring that any subordinates reporting to you are effectively communicated to with regards to their responsibilities and authorities.
• Control of any company expenditure, which may be entrusted to you, in line with the overall company budget.
• To comply with any other work related instruction which is relayed via a superior and which is deemed to be necessary and reasonable.
• The duties and responsibilities in this letter of appointment may be revised, by mutual agreement, in line with the company’s overall Policy Document and the responsibilities matrix therein.
• The company expects the employee to carry out his/her duties and responsibilities to the best of their ability and commits itself to empower the employee with the authority to meet these requirements.

Knowledge, Qualifications & Experience

• Senior Certificate
• Qualification in Finance (Advantageous)
• Possession of a valid Code 08/EB drivers license
• A minimum of 3 years working experience in a similar position
• Working knowledge of MS Excel, MS Word

Skills

• Problem solving and decision making skills
• Conflict handling skills
• Communication and influencing skills
• Relationship building and team leadership skills
• Computer skills (MS Office)
• Written communication skills
• Negotiation and Selling skills

Behaviours

• Positive, pro-active, results-driven attitude
• Innovative
• Highly ethical and principle-driven
• Committed, dedicated, motivated
• Self-starter and follow-though
• Energy, drive, courage and tenacity
• Required to work with minimum supervision

Applicants must submit a comprehensive CV, with work-related references to hrsa@deheus.com

Closing date:   16 September 2026

Please note that only applicants who meet the stipulated minimum requirements will be considered. If you have not been contacted within 2 weeks of the closing date, kindly consider your application unsuccessful. De Heus reserves the right not to make an appointment to the post as advertised.