Bookkeeper

PURPOSE OF JOB

Maintenance of the business's daily financial records, ensuring accurate data entry, completing day to day financial procedures and controls of the company, as well as month end procedures.

KEY PERFORMANCE AREAS 

Review and posting of purchase invoices

• Ensure all invoices are accurately posted. Ie. There is an authorised purchase order, the invoice is signed and coded by the relevant HOD, analytical description is accurate (correct expense account & cost centre).

Review and authorizing payments

• Ensure all invoices are duly authorised and values are substantiated for quantity, price and quality with every payment run.
• Ensure the payment list relates to the invoices and reconciled to the creditor ledger and supplier statement with every payment run.
• Ensure and verify that all documents conform with the agreed criteria and if not refer them back to the Creditors immediately.
• Ensure and verify that the EFT detail corresponds with the payment documents for every transaction.

Intercompany Reconciliation

• Prepare a reconciliation of intercompany accounts

Credit card expenses

• Capture and maintain credit card expenses

Administration of VAT

• Ensure periodic VAT returns are completed and submitted on time as agreed.
• Ensure supporting schedules (Working documents/ papers) are drafted for the numbers on the VAT return with every return
• Ensure that VAT return details corresponds with accounting records before submission
• Ensure all documents regarding company VAT is filled and kept up to date as per SARS requirements

Administration of Bank transactions

• Ensure that advice and support are provided to colleagues on posting of bank transactions when requested.
• Ensure all cashbooks are checked weekly and that it reconciles to the bank statements.
• Ensure the GL accounts of the cashbooks are checked at every payment run that it balances to the cashbook.
• Ensure Month end bank reconciliations are given to the Accountant (bank to cashbook to GL) on the third working day after month end/ payment run.
• Maintain and ensure the record keeping of bank documents are complete, well organised and up to date at all times.

Administration of monthly financials

• Ensure the journals are posted accurately every month
• Ensure Schedules/reconciliations are prepared for control accounts and the schedules balance to the relevant General Ledger account monthly  
• Ensure the GL accounts are analysed, queries listed and discussed monthly with the Accountant.
• Ensure the reconciliations of bank statements to cash book balances are drafted for each month-end/ payment run. 

Insurance Administration

• Support the Financial Manager to administer the insurance matters of the company as and when requested
• Maintain and verify all insurance documents (Policies and Claims) to ensure it is kept up to date at all times
• Process insurance invoices for payment and request statement of account every quarter in order to ensure payments are up to date
• Administer the process of completing and submitting a claim as and when requested
• Maintain schedule of pre-paid insurance

Initial administraiton of credit supply application

• Ensure all HOD’s are kept up to date with the latest  “New Creditor Info” form for applying for Credit supply as and when changes come into effect
• Discuss the new application with the Financial Manager when received
• Send documents off to other relevant departments for completion or review daily.
• Once complete internally, return application to prospective supplier and file copies of relevant documents.

Year end Financial administration

• Incorporate year-end requirements into the monthly calendar prior to distribution.
• Prepare year-end reporting pack for De Heus Netherlands.
• Draft AFS in GAAP format for audit purposes.
• Arrange with auditors their audit time frame and inform relevant parties accordingly.
• Draft required schedules for the annual audit and assist auditors with their process.

Knowledge, Qualifications & Experience

• Matric (GR12 Certificate)
• Diploma or degree in Accounting
• Possession of a valid code 08/EB drivers license
• 3 - 5 Years’ experience in a similar position.
• Intermediate to advance knowledge of MS Excel
• ERP system experience
• Accounting policies – IFRS for SMEs

Skills

• Problem solving skills
• Conflict handling skills
• Communication skills
• Relationship building and team leadership skills
• Quality Awareness
• Computer skills (MS Office)
• Written communication skills 

Behaviours

• Positive,  pro-active, results-driven attitude
• Innovative
• Highly ethical and principle-driven
• Committed, dedicated, motivated
• Self-starter and follow-though
• Energy, drive, courage and tenacity
• Required to work with minimum supervision

Applicants must submit a comprehensive CV, with work-related references to hrsa@deheus.com

Closing date:      20 March 2026

Please note that only applicants who meet the stipulated minimum requirements will be considered. If you have not been contacted within 2 weeks of the closing date, kindly consider your application unsuccessful. De Heus reserves the right not to make an appointment to the post as advertised.