Finance Admin Clerk Invoicing

PURPOSE OF JOB

To ensure accurate processing of sales orders, delivery verification, invoicing, and credit adjustments in alignment with De Heus South Africa’s operational, financial, and compliance requirements within a feed manufacturing and agricultural supply environment

KEY PERFORMANCE AREAS 

Delivery Verification

• Match delivery notes (PODs – Proof of Delivery) to Auto Generated Sales Invoices
• Confirm quantities delivered versus quantities ordered.
• Validate product codes (bulk feed, bagged feed, medicated feed compliance).
• Resolve discrepancies with Warehouse, Logistics, or Sales teams.

Invoice & customer statement Generation

• Auto Generate invoices on ERP based on verified delivery documentation.
• Validate:
  o    Contract pricing, discounts, rebates.
  o    VAT calculations (South African tax compliance).
  o    Freight and transport charges where applicable.
• Ensure correct purchase order references appear on invoices.
• Issue invoices within agreed billing timelines.
• Generate, verify and issue customer statements.

Credit Notes & Adjustments

• Process approved credit note requests.
• Verify reasons (pricing errors, short deliveries, returns, damaged goods).
• Capture credit notes with supporting documentation.
• Obtain required approvals per internal control procedures.
• Identify unmatched deliveries or un-invoiced transactions.
• Assist Finance with month-end reconciliations / Statements

Customer Query Resolution

• Respond to invoice-related queries from farmers, Distributors
• Investigate discrepancies with Sales and Dispatch.
• Provide copies of invoices, PODs, statements, and related documents.
• Ensure timely resolution to prevent payment delays.

Reporting & Administration

• Maintain organized electronic and physical filing systems.
• Track incomplete deliveries and pending invoices.
• Support internal and external audit requirements.
• Close coordination with Sales, Production, Logistics, and Finance
• Tight coordination between mill production and dispatch

Knowldge, Qualifications & Experience

• Matric (GR12 Certificate)
• Possession of a valid code 08/EB drivers license
• 3 - 5 Years’ experience in a similar position.
• Intermediate knowledge of MS Excel
• ERP system experience
• Understanding of invoicing and payment terms

Skills

• Problem solving skills
• Communication and influencing skills
• Relationship building and team leadership skills
• Quality Awareness
• Computer skills (MS Office)
• Written communication skills 

Behaviour

• Positive,  pro-active, results-driven attitude
• Innovative
• Highly ethical and principle-driven
• Committed, dedicated, motivated
• Self-starter and follow-though
• Energy, drive, courage and tenacity
• Required to work with minimum supervision

Applicants must submit a comprehensive CV, with work-related references to hrsa@deheus.com

Closing date:      20 March 2026

Please note that only applicants who meet the stipulated minimum requirements will be considered. If you have not been contacted within 2 weeks of the closing date, kindly consider your application unsuccessful. De Heus reserves the right not to make an appointment to the post as advertised.