PURPOSE OF JOB

To ensure accurate processing of sales orders, delivery verification, invoicing, and credit adjustments in alignment with De Heus South Africa’s operational, financial, and compliance requirements within a feed manufacturing and agricultural supply environment

KEY PERFORMANCE AREAS 

Delivery Verification

• Match delivery notes (PODs – Proof of Delivery) to Auto Generated Sales Invoices
• Confirm quantities delivered versus quantities ordered.
• Validate product codes (bulk feed, bagged feed, medicated feed compliance).
• Resolve discrepancies with Warehouse, Logistics, or Sales teams.

Invoice & customer statement Generation

• Auto Generate invoices on ERP based on verified delivery documentation.
• Validate:
  o    Contract pricing, discounts, rebates.
  o    VAT calculations (South African tax compliance).
  o    Freight and transport charges where applicable.
• Ensure correct purchase order references appear on invoices.
• Issue invoices within agreed billing timelines.
• Generate, verify and issue customer statements.

Credit Notes & Adjustments

• Process approved credit note requests.
• Verify reasons (pricing errors, short deliveries, returns, damaged goods).
• Capture credit notes with supporting documentation.
• Obtain required approvals per internal control procedures.
• Identify unmatched deliveries or un-invoiced transactions.
• Assist Finance with month-end reconciliations / Statements

Customer Query Resolution

• Respond to invoice-related queries from farmers, Distributors
• Investigate discrepancies with Sales and Dispatch.
• Provide copies of invoices, PODs, statements, and related documents.
• Ensure timely resolution to prevent payment delays.

Reporting & Administration

• Maintain organized electronic and physical filing systems.
• Track incomplete deliveries and pending invoices.
• Support internal and external audit requirements.
• Close coordination with Sales, Production, Logistics, and Finance
• Tight coordination between mill production and dispatch

Knowldge, Qualifications & Experience

• Matric (GR12 Certificate)
• Possession of a valid code 08/EB drivers license
• 3 - 5 Years’ experience in a similar position.
• Intermediate knowledge of MS Excel
• ERP system experience
• Understanding of invoicing and payment terms

Skills

• Problem solving skills
• Communication and influencing skills
• Relationship building and team leadership skills
• Quality Awareness
• Computer skills (MS Office)
• Written communication skills 

Behaviour

• Positive,  pro-active, results-driven attitude
• Innovative
• Highly ethical and principle-driven
• Committed, dedicated, motivated
• Self-starter and follow-though
• Energy, drive, courage and tenacity
• Required to work with minimum supervision

Applicants must submit a comprehensive CV, with work-related references to hrsa@deheus.com

Closing date:      20 March 2026

Please note that only applicants who meet the stipulated minimum requirements will be considered. If you have not been contacted within 2 weeks of the closing date, kindly consider your application unsuccessful. De Heus reserves the right not to make an appointment to the post as advertised.